Duty Rosters

In order to stage all the events on a weekly program, we need lots of parent helpers or volunteers. To make things fair, parents/volunteers are rostered on to help on a fortnightly basis. Without enough hands to help, we simply cannot run the events. A typical Saturday would need the following teams: Equipment set up, Canteen helpers, Age Group/Team Managers and Event Officials.

When you are on duty, you should take your child over to the warm up area then report to the table next to the track prior to commencement of competition. You will then be issued with a name tag and hi-visibility vest, plus your age group or event folder, depending on where you are on duty. You can choose a specific job or be allocated where you are most needed, it’s up to you.

You are on duty for the duration of the meeting but you should be done within a couple of hours. You’ll get to see lots of different children in action when on duty and you can always follow your own child around next time. If the same people help every week, they rarely get to watch their child compete, so have a heart and help out. You’re there anyway!

Note that for insurance purposes, we cannot allow a child to be left at the club without an adult that is responsible for them. If there is an accident or incident, we need the parent or guardian on the spot.

Duty Roster Information

Equipment set up from approx. 7:30am

Our setup duty will be allocated by age group on a weekly basis.

This requires parents/volunteers to prepare:

  • starting equipment and finish line/gates
  • both long jump pits (take off mats and cones, brooms, rakes, tape measures)
  • discus cages and shot put areas (discus, shots, tape measures and pegs, rakes)
  • high jump (mats and cross bar)
  • on track equipment
  • hurdles
  • shade tents
  • tables

Canteen Helper from 9:00am

This requires at least one/two people to prepare and assist Canteen Manager:

  • bread, sausages, onions for BBQ
  • canteen set up, serving and final clean up
  • cooking on BBQ

Age Group/Team Managers from 8.45am (during warm-up)

This requires one/two parents or volunteers per age group to guide approximately 10-15 groups of children (some groups are smaller than others, and some over 20 in a group) around their events and recording results in device provided. Parents or volunteers can sign in for these duties on Team App or on the day.

Event Officials from 8.45am (during warm-up)

We need parents/volunteers at the events as follows:

  • Track start line: two starters/marshals
  • Track finish line: three/four volunteers to manage the timing equipment, scan barcodes and marshal children
  • Long jump pits: a key official and two/three volunteers at each pit for measuring, raking and recording distances
  • Shot put areas: a key official and two/three volunteers at each circle for measuring and recording results
  • Discus cages: a key official and two/three volunteers at each for measuring and recording results
  • High jump:  a key official to co-ordinate with helpers to measure, record and reset cross bar
  • Hurdles: at least three helpers to set hurdle height, reset any fallen hurdles and adjust set out for different age groups
  • Javelin: a key official to oversee marshalling, measuring and recording results