Duty Rosters

In order to stage all the events on a weekly programme, we need lots of parent helpers. To make things fair, all parents are rostered on to help on a fortnightly basis. Without enough hands to help, we simply cannot run the events. A typical Saturday would need the following teams: Equipment set up, Canteen duty, Age Group Leaders, and Event Officials.

So you can imagine that to do all that, there has to be about 50 adults on hand to manage things safely.

When you are on duty, you should take your child over to the warm up area then report to the table in front of the pavilion prior to commencement of competition. You will then be issued with a name tag and hi-visibility vest, plus your age group or event folder, depending on where you are on duty. You can choose a specific job or be allocated where you are most needed, it’s up to you.

You are on duty for the duration of the meeting but you should be done within a couple of hours. You’ll get to see lots of different children in action when on duty and you can always follow your own child around next time. If the same people help every week, they rarely get to watch their child compete, so have a heart and help out. You’re there anyway!

Note that for insurance purposes, we cannot allow a child to be left at the club without an adult that is responsible for them. If there is an accident or incident, we need the parent or guardian on the spot.

Explanation of Each Duty Roster

Equipment set up from approx. 7:00am

Our setup duty will be allocated by age group on a weekly basis.

This requires parents to prepare:

  • starting equipment and finish line/gates
  • both long jump pits (take off mats and cones, brooms, rakes, tape measures)
  • discus cages and shot put areas (discus, shots, tape measures and pegs, rakes)
  • high jump (mats and cross bar)
  • on track equipment
  • hurdles
  • shade tents
  • tables

Canteen duty from 9:00am

This requires at least three people to prepare:

  • bread, sausages, onions for BBQ
  • canteen set up, serving and final clean up
  • cooking on BBQ

Age group leaders from (15 mins prior to warm-up)

This requires one/two parents per age group to guide the children around their events. With approximately 14 groups of children, we need around 20 adults for this (some groups are smaller than others).  Parents can sign in for these duties at the sign in table or on Team App.

Event officials from 8.30am (15 minutes prior to warm-up)

We need parents to man the events as follows:

  • track start line: two starters/marshals
  • track finish line: three/four adults to manage the timing equipment, scan barcodes and marshal children through
  • long jump pits: a key official at each to oversee measuring, raking and recording distances
  • shot put areas: a key official at each to oversee to measuring, raking and recording results
  • two discus cages: a key official at each to oversee measuring and recording
  • high jump:  a key official to co-ordinate with helpers to measure, record and reset cross bar
  • hurdles: at least three people to set hurdke height, reset any fallen hurdles and adjust setout for different age groups
  • javelin: a key official to oversee marshalling, measuring and recording results